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Vacation rental management guide

SabeeApp’s Vacation Rental Management Guide

Managing a vacation rental property can be a demanding task. Even on the best days, it has many challenges. Maintenance, cleaning, bookings, cancellations, special requests, complaints... And the list goes on. 

Vacation property management comes with many challenges but there’s no reason to despair. Today’s hotelier has a wide variety of tactics and tools. In order to help you handle your rental properties, we’ve put together a short guide below. It’s been designed to familiarize you with some of the best practices for vacation rental management.

With our vacation rental management guide we’ll try our best to help you with the ins and outs of managing vacation rentals. In addition, we’ll discuss the time, money, and energy you can save by using a vacation rental management software.


Vacation Rental Properties, Management Companies, and Management Fees

There are many ways to manage vacation rental properties. You can, of course, choose to handle the properties yourself, or you can use a vacation management rental software that we will discuss below.


If you don’t have the time or desire to engage in such an approach,  you can hire a property management firm to handle your rentals for you. Different property management firms offer different payments and fee structures. As  you’re about to see, each of these has their own advantages, and drawbacks. Read on to see which one might work best for you!

SabeeApp vacation rental management

All the tools you need for efficient Vacation Rental operations.

Elevate your guest experience with the convenience of online check-in, continuous communication throughout their stay, and automated feedback collection and next-stay incentives, all seamlessly integrated with the SabeeApp Software Suite.

SabeeApp PMS

Manage and synchronise your daily admin tasks from one dashboard: reservations, invoices, guest communication, housekeeping and reporting.

Booking Engine

Turn your website into your most successful sales channel. With SabeeApp Booking Engine, you'll boost direct commission-free reservations by 20%.

Channel Manager

Keep rates, availability and restrictions up to date across all connected OTAs 24/7 automatically. Overbooking and double data entry are a problem of the past.


Fast, easy and secure transactions. SabeePay offers instant payouts to your Stripe account and can be seamlessly integrated with SabeeApp PMS.

Smart Solutions

Increase guest satisfaction while easing the work of your hotel staff with SabeeApp's modern applications. From Front office to Housekeeping we have the right solutions.

Marketplace & Open API

SabeeApp integrates with some of the finest hotel tech solutions, and if you want to build your own, our OpenApi will be a great help.

Vacation Rental Management Guide:
Type of fees
Commission Model

Under a commission-based fee structure, you pay a percentage-based commission to the property manager each month. This means, of course, that the amount you pay is directly proportional to your rental income.

The advantages of such a model are quite obvious: when you make less money, you pay less money. What’s more, a commission structure encourages your property manager to optimise your profits: after all, when you make more, he makes more. Naturally, before agreeing on a commission model, be sure to be clear on the exact rate the management company will charge.

Fixed-rate Model

As its name implies, under a fixed-rate model, you pay a property management firm a set fee each month. Rather than fluctuating based on how much you’ve taken in, as in a commission model, here the flat fee remains consistent.

On the one hand, this means that you might find yourself paying more than you’d like for vacation rental management during slow months. At the same time, however, it also means that, during months with especially high bookings, you’ll see much higher profits, as the property manager won’t be receiving a higher cut.

Guaranteed Income Model

Under this fee structure, you, as the property’s owner, are guaranteed a fixed monthly income from your rental. Whether your property received twenty bookings, or two, every month you’ll receive the same amount from the property management firm.

Under a Guaranteed Income Model, then, you’ll never have to worry about not receiving money, or even losing money, on your rental property. At the same time, though, you’ll be missing out on income spikes that might come with a rise in bookings. Rather than going to you, any income above the monthly fixed amount will go directly to the property management firm.

The Future is Now: Vacation Rental Management Software

One of the biggest tasks when managing a rental property is, unsurprisingly, that of handling bookings. On your own, it can be both tedious and difficult to juggle new bookings alongside current ones and last-minute cancellations.

Without the right tools, it can be far too easy to find yourself facing problems such as overbookings or double-bookings. In addition, if you have reservations arriving from multiple sources (such as third-party sites, etc.), then managing all of this manually can seem a truly Herculean task.

For all these reasons, one of the most important steps you can take is to find a good vacation rental software. With the right application, hours of stress and headaches can be made a thing of the past with the click of a button. Our vacation property management software has been expertly crafted to save you time, energy, and, most importantly, money.


Manage Smarter with Expertly-Designed Software

For successful vacation rental property management, a good management application is a must. Today’s top designers of vacation rental PMS system, such as SabeeApp, have crafted software to fit all your property management needs. With a user-friendly application and a dedicated technical support team, you won’t need specialized IT knowledge in order to take your rental property to the next level: all you’ll need is SabeeApp!

Try SabeeApp for 15 days for free. Start by booking your demo today.