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Vacation rental management guide

SabeeApp’s Vacation Rental Management Guide

Managing a vacation rental property can be a demanding task. Even on the best days, it has many challenges. Maintenance, cleaning, bookings, cancellations, special requests, complaints... And the list goes on. 

Vacation property management comes with many challenges but there’s no reason to despair. Today’s hotelier has a wide variety of tactics and tools. In order to help you handle your rental properties, we’ve put together a short guide below. It’s been designed to familiarize you with some of the best practices for vacation rental management.

With our vacation rental management guide we’ll try our best to help you with the ins and outs of managing vacation rentals. In addition, we’ll discuss the time, money, and energy you can save by using a vacation rental management software.

sabeeapp vacation rental management software
best vacation property management software

Vacation Rental Properties, Management Companies, and Management Fees

There are many ways to manage vacation rental properties. You can, of course, choose to handle the properties yourself, or you can use a vacation management rental software that we will discuss below.


If you don’t have the time or desire to engage in such an approach,  you can hire a property management firm to handle your rentals for you. Different property management firms offer different payments and fee structures. As  you’re about to see, each of these has their own advantages, and drawbacks. Read on to see which one might work best for you!

Tools that can help you manage your vacation rental properties


Front-Desk System (PMS)

Manage your daily administrative tasks conveniently from one place. Reservations, invoices, guest communication, housekeeping and reporting.
Learn More →


Channel Manager

Up-to-date rates, availability and restrictions across all your connected OTAs. Automated, no more over-bookings.
Learn More →


Internet Booking Engine

Boost your direct sales by allowing visitors to make commission-free reservations on your website.
Learn More →


Payment Gateway

Secure hotel payment solutions. Involve your guests and guarantee all reservations with a successful payment. Charge virtual credit cards in bulk.
Learn More →


GuestAdvisor Tools

Collection of applications allowing your guests to check-in online, view reservation details and book additional services.
Learn More →


Unified Inbox

Handle guest communication in a single inbox, including Airbnb messages, email and SMS.
Learn More →

Vacation Rental Management Guide
Types of Fees

Vacation Rental Management Guide
Commission Model

Under a commission-based fee structure, you pay a percentage-based commission to the property manager each month. This means, of course, that the amount you pay is directly proportional to your rental income.

The advantages of such a model are quite obvious: when you make less money, you pay less money. What’s more, a commission structure encourages your property manager to optimize your profits: after all, when you make more, he makes more. Naturally, before agreeing on a commission model, be sure to be clear on the exact rate the management company will charge.

Vacation Rental Management Guide
Fixed-rate Model

As its name implies, under a fixed-rate model, you pay a property management firm a set fee each month. Rather than fluctuating based on how much you’ve taken in, as in a commission model, here the flat fee remains consistent.

On the one hand, this means that you might find yourself paying more than you’d like for vacation rental management during slow months. At the same time, however, it also means that, during months with especially high bookings, you’ll see much higher profits, as the property manager won’t be receiving a higher cut.

Vacation Rental Management Guide
Guaranteed Income Model

Under this fee structure, you, as the property’s owner, are guaranteed a fixed monthly income from your rental. Whether your property received twenty bookings, or two, every month you’ll receive the same amount from the property management firm.

Under a Guaranteed Income Model, then, you’ll never have to worry about not receiving money, or even losing money, on your rental property. At the same time, though, you’ll be missing out on income spikes that might come with a rise in bookings. Rather than going to you, any income above the monthly fixed amount will go directly to the property management firm.

The Future is Now: Vacation Rental Management Software

One of the biggest tasks when managing a rental property is, unsurprisingly, that of handling bookings. On your own, it can be both tedious and difficult to juggle new bookings alongside current ones and last-minute cancellations.

Without the right tools, it can be far too easy to find yourself facing problems such as overbookings or double-bookings. In addition, if you have reservations arriving from multiple sources (such as third-party sites, etc.), then managing all of this manually can seem a truly Herculean task.

For all these reasons, one of the most important steps you can take is to find a good vacation rental software. With the right application, hours of stress and headaches can be made a thing of the past with the click of a button. Our vacation property management software has been expertly crafted to save you time, energy, and, most importantly, money.

vacation rental software prices

Manage Smarter with Expertly-Designed Software

For successful vacation rental property management, a good management application is a must. Today’s top designers of vacation rental PMS system, such as SabeeApp, have crafted software to fit all your property management needs. With a user-friendly application and a dedicated technical support team, you won’t need specialized IT knowledge in order to take your rental property to the next level: all you’ll need is SabeeApp!

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Find out more through our
free trial!

While we’re confident in the quality of our hotel reservation system software, we understand that choosing a new software can be a big decision. 

For that reason, we offer one-on-one consultations at no cost to you, as well as a totally free, 15-day trial account. Sign up for an online consultation with one of our advisors today!