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Modifying or Deleting Transactions in the Cash Drawer

Modifying a Recorded Transaction

In the Cash Drawer system, the ability to modify a recorded transaction depends on the user’s role and permissions.

Each transaction, transfer, or exchange is automatically:

  • 📅 Dated
  • 👤 Linked to the user who created it

Editing a saved transaction always requires a valid PIN code.

User Permissions & PIN Requirements

By default:

Owners & Operators with Management Permission

  • Can edit transactions

  • Must use the PIN code found under:

    Property Settings → Security Settings

  • ⚠️ This PIN should only be used by the account owner.

Other Operators

  • Can record transactions
  • Cannot edit saved transactions without a temporary PIN issued by the owner

How to Edit a Transaction

Follow these steps to modify a recorded transaction:

  1. Go to the Transactions menu.
  2. Select the Drawer the transaction belongs to.
  3. Locate the transaction you want to edit.
  4. Click the ✏️ Pencil icon next to the transaction.

Cash Drawer will display an “Authorization Required” message prompting you to enter a valid PIN.

After entering:

  • The Owner PIN, or
  • A valid Temporary Access PIN

You can proceed with the modification.

5. Click Save to confirm your changes.

Deleting Transactions

❗ Transactions cannot be deleted in the Cash Drawer.

If a mistake was made, you have two options:

  • Edit the original transaction (if you have the required PIN), or
  • Record a balancing transaction to offset the mistake

This ensures a transparent and traceable cash flow history.

Important: Deleting Cash Payments in SabeeApp

Be careful when deleting cash payments in SabeeApp (either on the reservation page or during a storno invoice process).

⚠️ Deleting a cash payment in SabeeApp does NOT delete the corresponding transaction in the Cash Drawer.

Instead of deleting the payment, you should record a modifying (balancing) payment in SabeeApp. This adjustment will automatically sync with the Cash Drawer.

Example

A €110 cash payment was recorded in SabeeApp, but after recording it, you realise the actual received amount was €100.

❌ Do NOT:

  • Delete the €110 payment

  • Add a new €100 payment

    → This would result in €210 being recorded in the Cash Drawer.

✅ Instead:

  • Leave the original €110 payment
  • Add a -€10 modifying payment

This way:

  • SabeeApp and the Cash Drawer remain aligned
  • Your financial records stay accurate and traceable

For more information about how to generate PIN code for editing a transaction, please visit the User Roles and Permissions help article.