The NTAK system requires three types of data transmissions from the PMS. Accordingly, SabeeApp communicates with NTAK in the following ways:
- Daily closing – at the end of each day, the required data is automatically transmitted.
- Event-driven data transmission – when a specific event occurs (e.g., check-in or check-out), the system immediately sends the related data.
- Reservation data transmission – when a booking is created or modified, the related information is also sent.
Each data transmission method is triggered by different events and sends different types of anonymized data to NTAK.
1. Daily Closing
During daily closing, the PMS transmits the details of the closed day to NTAK. This type of data transmission contains operational data related to the accommodation’s daily activity and must be sent automatically on a daily basis.
| Reservation Data | Guest Data | Charge Data | Spending Data |
|---|---|---|---|
| Sales channel | Anonymized ID | VAT percentage | VAT percentage |
| Building | Guest gender * | Charge amount | Spending amount |
| Room number and type | Year of birth * | Item category (room fee, tourist tax, food, beverage, other) | Spending type (payment method) |
| Number of beds | Nationality country code * | Other charges (outside the room) | Daily sales at check-out |
| Reservation ID | Residence country code * | Post-stay charges | Other spending (outside the room) |
| Number of available and occupied rooms | Postal code * | Post-stay spending | |
| Data related to blocked periods | Tourist tax status | ||
| Type of reservation |
- Guest data that must be collected.
- Charge data – information stored in the Folio is transmitted.
- Spending data – invoices marked as Paid, Reverse, or Cancelled are transmitted.
2. Event-Driven Data Transmission
This is a real-time communication method, triggered by specific events, which immediately sends a message to the NTAK system. Such events include check-in, check-out, and room changes.
| Check-in, Check-out | Room Change |
|---|---|
| Reservation ID | Reservation ID |
| Arrival and departure time | Previous and new room |
| Anonymized guest ID | Anonymized guest ID |
| Guest gender | Guest gender |
| Year of birth | Year of birth |
| Nationality country code | Nationality country code |
| Residence country code | Residence country code |
| Postal code | Postal code |
| Tourist tax status | Tourist tax status |
| Unit ID (building, room number and type, number of beds) | Unit ID (building, room number and type, number of beds) |
3. Reservation Data Transmission
This type of data transmission starts with all existing reservations. Upon connection, the PMS transmits all stored reservations to NTAK. After that, every new reservation arriving in the room calendar is automatically transmitted as anonymized data.
This communication method has been mandatory since November 1, 2019.
New Reservations
- Reservation ID
- Time of reservation
- Sales channel
- Guest nationality
- Arrival and departure dates
- Cancellation events
- Reserved units
- Gross amount of the reservation
- Type of reservation (business / leisure)
- Expected number of guests