Connecting Roommatik with SabeeApp

Overview

Roommatik is a leading hospitality technology provider, offering innovative solutions such as:

• Self-check-in kiosks

• Key dispensers

• Online check-in

• Smart in-room energy control

Roommatik integrates seamlessly with property management systems, lock providers, payment gateways, and ID verification tools — helping hotels streamline operations while elevating the guest experience.

Through its integration with SabeeApp, Roommatik allows the automatic exchange of booking, guest, and payment data, ensuring a fully synchronized workflow between your PMS and your check-in hardware.

👉 For a detailed breakdown of available features, see the Roommatik Feature Mind Map.

🔌 Connecting Roommatik to SabeeApp

Follow these steps to set up the integration between Roommatik and SabeeApp.

✅ Step 1: Prepare Your Setup

Before you start:

1. Ensure your Roommatik kiosk is installed and ready for use.

2. In SabeeApp, activate Smart Solutions (GuestAdvisor mobile app) — this enables automatic reservation status updates (Checked-in / Onboard).

🔑 Step 2: Connect from SabeeApp

1. Log in to your SabeeApp account.

2. Navigate to the Marketplace menu.

3. Find Roommatik and click Initiate connection.

   

4. Choose “I already have a Roommatik account” → then click Initiate connection.

5. Select the rooms and services you want to sync with Roommatik.

   

6. Click Save.

⚙️ Step 3: Finalise in Roommatik

After saving the configuration in SabeeApp:

1. Open your Roommatik system.

2. Complete the setup on the Roommatik side as instructed in their admin panel.

Once finished, your Roommatik kiosks will start syncing data with SabeeApp automatically.

🪪 Receiving Scanned Guest Data

Roommatik kiosks are equipped with built-in ID scanners that capture guest identification details during check-in.

When guests check in via Roommatik, SabeeApp automatically stores the data as “scanned data” in the booking once Roommatik sends the document details.

Data automatically transferred to SabeeApp:

• Birthplace

• Document type

• Document number

This ensures that all necessary VIZA compliance data is collected and stored — removing the need for manual entry.

💳 Automatic Prepayment Invoicing

By combining SabeePay’s automatic invoicing feature with Roommatik’s payment submission via the Connect API, SabeeApp can automatically issue prepayment invoices whenever Roommatik processes a payment.

This allows guests to:

• Check in and pay at the kiosk

• Automatically receive an official prepayment invoice

• Experience the same smooth process as at your front desk

⚙️ Setting Up Automatic Invoicing

You can customise automatic invoicing preferences directly in the Roommatik Marketplace item within SabeeApp.

When SabeeApp generates a prepayment invoice, the following fields are filled in automatically:

📧 Notifications

You can manage who receives notifications about automatic invoices:

• Prepayment invoice to guest (client) — Automatically sends the invoice to the guest via email.

• Autoinvoice notification to staff — Sends an internal email whenever a new automatic invoice is generated.

💡 Summary of Benefits

Integrating Roommatik with SabeeApp allows you to:

• Collect verified guest data from ID scans

• Automatically ensure VIZA compliance

• Issue prepayment invoices with zero manual input

• Keep both your team and guests informed via automatic notifications

This connection streamlines your entire front-desk workflow — from booking to check-in to invoicing — for a more efficient, fully automated guest experience.

❌ Disconnecting Roommatik

To disconnect Roommatik from SabeeApp:

1. Open Marketplace in SabeeApp.

2. Select your Roommatik connection.

3. Click Check Configuration.

4. Scroll down and select Disconnect from Roommatik.

✨ That’s it! Roommatik will no longer be connected to your SabeeApp account.