💳 Payment Schedule & VCC Handling Updates

This article covers the latest updates (effective as of June, 2025) to Virtual Credit Card (VCC) management in SabeeApp, including changes to how payment schedules are displayed and improvements in the PMS / VCC Charges interface.

🔄 VCC Payment Schedule Now Visible on Reservation Page

You will now see the VCC payment schedule directly on the reservation page under the following conditions:

• SabeePay is enabled, and

• The reservation is a VCC reservation (as indicated via XML from the OTA).

📅 When is the VCC chargeable?

Once the VCC becomes chargeable, a Charge now button will appear on the reservation page, allowing you to initiate the charge directly.

🆕 What’s Changed?

Previously:

• The payment schedule only appeared if the reservation was saved with a policy correctly configured and a rate plan managed by SabeeApp.

• Many VCC reservations use rate plans not managed by SabeeApp, meaning no policy was applied.

• In such cases, even if the VCC was chargeable, it could only be charged via the PMS > VCC Charges menu—not directly from the reservation page.

Now:

• The payment schedule will appear regardless of the rate plan or policy, making it easier and faster to view and charge VCCs from within the reservation.

⚙️ PMS / VCC Charges: What’s New?

We’ve made several improvements to simplify how you manage Virtual Credit Cards:

❌ Cancelled & No-Show Reservations Now Included

Previously, reservations marked as cancelled or no-show were excluded from the VCC list, even if the card was still chargeable.

✅ With this update, cancelled and no-show reservations are now included in the VCC charges list.

⚠️ Important: The system does not check whether cancellation or no-show charges are allowed based on your policy. Always confirm before processing a charge.

🔍 New Filter: Reservation Status

To help you manage your VCC list more effectively, we’ve added a new Reservation status column and filter.

This allows you to:

• Quickly identify which reservations are active, cancelled, or no-shows

• Apply status-based filtering to narrow down the VCC list

🔄 “Update VCC Amounts” Button

You can now refresh the latest VCC data from Booking.com with the click of a button.

Use the new Update VCC amounts button to:

• Fetch the most up-to-date available amount

• Ensure accuracy before initiating a charge

💰 Partially Charged VCCs Are Now Displayed

VCCs that have been partially charged will now be shown in the VCC Charges list.

• For Booking.com VCCs, use the Update VCC amounts button to refresh and display the current available balance.

• For non-Booking.com VCCs, the Amount column continues to show the original total, even if only partially charged. These values do not update automatically.

✅ Summary of Key Updates